AGENDA SECTION

AGENDA ITEM #

REPORT #

STAFF REPORT

September 22, 1997

REPORT PREPARED BY: Jayne Diaz, city clerk

Dept.: City Clerk Signature: _______________________

REVIEWED BY CITY MANAGER q

ITEM FOR COUNCIL CONSIDERATION:

Resolution No. 4409 authorizing destruction of certain records in the City Clerk Department

 

In a continuing effort to purge files which no longer need to be stored and in accordance with the City’s Record retention policy, the City Clerk Department wishes to destroy certain agreement records from the years 1971 to 1981.

 

 

The City Attorney has reviewed and approved the list of documents to be destroyed as shown in

Exhibit A, attached to the resolution.

 

 

 

 

Resolution No. 4409

Exhibit A

 

RECOMMENDATION:

It is recommended that the City Council adopt the attached Resolution No. 4409 authorizing the destruction of certain records, as detailed in Exhibit A, in the City Clerk Department.

 

 

 

RESOLUTION NO. 4409

A RESOLUTION OF THE CARPINTERIA CITY COUNCIL

AUTHORIZING DESTRUCTION OF CERTAIN RECORDS

IN THE CITY CLERK DEPARTMENT

 

WHEREAS, California Government Code Section 34090 and City Resolution No. 3141 permits the destruction of certain records subject to certain conditions; and

WHEREAS, the City Clerk Department has recommended that certain records in their department be destroyed and the City Manager has approved said recommendation: and

WHEREAS, the City Attorney has issued his consent to said recommendation and approval; and

WHEREAS, a list of records to be destroyed is attached hereto as Exhibit "A" consisting of five pages.

NOW, THEREFORE, THE CARPINTERIA CITY COUNCIL HEREBY RESOLVES that those records identified in Exhibit A attached hereto, are approved for destruction as recommended.

PASSED, APPROVED AND ADOPTED this 22nd day of September 1997, by the following called vote:

AYES: COUNCILMEMBER:

NOES: COUNCILMEMBER:

ABSENT: COUNCILMEMBER:

 

 

_________________________________

Mayor, City of Carpinteria

ATTEST:

 

 

___________________________________

City Clerk, City of Carpinteria

I hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held this 22nd day of September 1997.

 

 

__________________________________

City Clerk, City of Carpinteria

APPROVED AS TO FORM:

 

 

_____________________________________

City Attorney

City of Carpinteria Request for

Authority to Destroy Obsolete Records

 

 

 

The City Clerk Department requests authority to destroy the following Records:

Record Title or Description

Years Covered by record

 

100 Abandoned Vehicle Abatement Contract V-104-79/80 w/CHP

 

100 A B Dick Product Maintenance Agreement (Mimeograph)

 

Agreement – Ynez Miratti, Alcoholism Coordinator

 

100 Alternative Management Services (Personnel assistance)

 

Agreement Annual Audit FY 77-78 Robert M. Moss Accountancy

 

Agreement Spencer Engineering Co. – Greinke – Bailard Avenue

 

Agreement – Water District and Zeddy Barker for curb, gutter and

Sidewalk at corner of Shemara and Casitas Pass Road.

 

Bid Agreements for various street improvements

 

Agreement for building regulation/inspection w/Co. of S.B.

 

100 Burroughs Corp. Maintenance Agreement – Adding Machine

 

Agreement Calif. Dept. of Aging for Grant

 

7/1/79 through 6/30/80

 

7/31/75 through 7/31/76

 

8/1/78 through 2/2/79

 

1979 through 1982

 

5/22/78 through6/30/78

 

9/76 – 11/78

 

January 1978

 

 

1971-1978

 

7/1/71 – 6/30/72

 

12/27/66- 12/27/67

 

January 1978

 

 

FOR DEPARTMENTAL USE

 

Recommended by:

 

___________________________

Department Head

 

Approved by:

 

______________________________

City Manager

 

______________________________

Date

CITY ATTORNEY’S CONSENT

 

Consent is hereby given to destroy the records enumerated above.

 

 

___________________________________

City Attorney

 

 

___________________________________

Date

PRESENTED TO CITY COUNCIL

 

Approved:

 

________________________________

Date

 

Records Destroyed:

 

________________________________

Date

 

________________________________

Signature

 

 

Record Title or Description

Years Covered by record

100 Agreement for improvements constructed at 5292/5310 Carpinteria Avenue

 

Agreement – Carpinteria Commercial Core Committee

 

Agreement with S.B. County for use of Justice Court for Council

Meetings.

 

Agreement – Carpinteria Valley Community Council

 

Agreement with US Department of Labor – CETA Program Grants

 

100 Agreement - Channel Coast Regional Training Center

 

Agreement – Chip Sealing Program

 

100 Christmas Decoarations Rental

 

100 Agreement with Tri Counties Commission for Senior Citizens

for use of room at City Hall

 

100 City Hall Parking Lot Fog Sealing

 

Agreement for lease of property at 601 Maple (Colson)

 

100 City Hall Parking Lot Light Installation (Donovan Electric)

 

100 City hall Roof Repair (R.G. Olson)

 

Agreement for Technical and Professional Planning Services (Patterson, Langford & Stewart)

 

100 Concession Stand Agreement – Linden Square

 

100 Crime Control – Grant withOffice of Criminal Justice Planning

 

AgreementWith Carpinteria Youth Athletic Association

 

Agreement – Demolition 5071 Foothill Road (Reed Land Clearing)

May 1981

 

 

July 1975 through Oct. 1975

 

April 1971 – Aug. 1977

 

 

Aug. 1973 – April 1976

 

July 1975 – 1978

 

1/9/78 – 3/21/82

 

1977-78

 

1975 – 1981

Jan. – Dec. 1975

 

 

9/1980

 

4/27/67 through 1/1975

 

12/80

 

8/82

 

9/75

 

 

July 1981

 

11/20/79 – 12/31/79

 

March 1975 – March 1976

 

February 1979

 

 

 

 

 

Record Title or Description

Years Covered by record

100 Agreement Federal/State Disaster Assistance

 

Agreement to provide day camp for handicapped children with Early

Childhood Learning Center

 

Agreement for street improvement work done on Eighth Street

 

100 Elgin Street Sweeper Service Agreement

 

Agreement for emergency radio system with S.B. County

 

Agreement for preparation of EIR’s

 

100 Agreement for street improvements done at 250 Ash Ave.

 

100 CDBG Street Improvement Project Holly Avenue

 

100 Housing Rehab Program with Co. of S.B. (Rental of office at

City Hall

 

Agreement with Livingston & Blayney for preparation of general plan

Elements

 

Agreement – Juvenile Diversion Program

 

100 Lanier Transcriber Equipment Maintenance

 

Agreement with State of Calif. Deptmt. Of Parks and Recreation for Lifeguard Services

 

Agreement with California Lifesaving Association for Lifeguards

 

100 Contract for Linden Avenue Improvements (900 block) CDBG

 

Agreement for City use of 410 Palm Avenue (G. Bliss)

 

100 Miscellaneous Agreements (Auto Maintenance, etc.)

 

100 Agreement for Installation of street improvements for Motel 6

September 1980

 

August 16 to Sept. 3, 1976

 

 

January 23 to March 30, 1979

 

11/28/80 – 11/28/81

 

1978-79

 

1974-1977

 

1978

 

Feb. 1981

 

1980-1983

 

 

3/18/74 – 11/74

 

 

1/10/77 – 3/78

 

8/77 – 8/78

 

1966-1970

 

 

1973-1978

 

10/76-12/76

 

1968-1974

 

1966-1973

 

May 1979 – Aug. 1979

 

 

 

 

 

Record Title or Description

Years Covered by record

100 Agreement for Motorola Portable Radios

 

100 Agreement with ATE for Downtown Parking Study

 

Agreement with Patterson Langford and Stewart for Housing and Community Needs Study and Housing Assistance Plan

 

100 Pavement Marking Demonstration Program

 

Agreement for installation of street improvements on 7th Street

Between Linden and Reynolds (Granite Const.)

 

Agreement for Public Employment Program

 

Agreement with Eugene Wheeler for Planning Services

 

Agreement with Gruen Associates for Planning Services

 

Agreement – Ken Porter Auction Company

 

Agreement with Carpinteria Pre-School Coordinating Council

 

100 Agreement for Recreation Coordinator (M. Lahey)

 

Agreements for various recreation instructors

 

Agreements for Revenue Sharing: Hospice, Helpline, Resources, and Girls Club

 

Agreement with S.B. Aquatic Association for recreational programming

 

Agreement with SCOTS Planning Techical Coordinating Committee

 

100 Agreement for Senior Employment Program

 

Agreement – Senior Nutrition Program

 

100 Seventh Street Improvement Project

3/4/74 – 3/5/75

 

9/80

 

Aug. 1975 – Nov. 1975

 

 

April 1977

 

8/77-11/77

 

 

8/74-3/75

 

9/73-9/74

 

1967-1969

 

1977

 

1974-75

 

2/80-3/80

 

1978

 

1977

 

 

1970-1974

 

1968-1971

 

1979

 

7/77 through 7/78

 

3/28/77-7/30/77

 

 

 

 

 

Record Title or Description

Years Covered by record

100 Sidewalk Repair and Root Pruning at various locations

 

100 SOS Road Funds

 

100 Spring Street Construction project (Holly Ave. between 7th and Carpinteria Avenue (Lash Const. )

 

Agreement with Cooperative Personnel Services (Examinations)

 

100 Installation of storm drains

 

100 Street improvement installation at west end of 8th Street

 

Agreement – Temporary Public Works Director (W.W.Wills)

 

100 Agreement – Installation of street improvements Trieste Lane

 

100 Agreement – Installation of street improvements Vallecito Court

 

Agreement for installation of traffic signals at Casitas Pass Road and Carpinteria Avenue

 

Agreement with California Overall Uniform Rental Service

 

Agreement – Lease of CART Bus

 

100 – Work Incentive Program

 

Agreement – Work Study Program

 

100 Maintenance Agreement – Xerox Copier

November 1980

 

March 1979

 

6/81- 9/30/81

 

 

7/75-6/78

 

1977

 

1981

 

4/77 through 5/77

 

1/81

 

2/81

 

3/78

 

 

1977

 

1978

 

11/79 – 9/80

 

1970 – 1974

 

1980

 

 

 

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